Repository Policies

There are three University policies regarding research and scholarly output of the University and the UWL Repository. These are: Researchers should also make themselves familiar with the Open Access Policy for the 2021 REF (Research Excellence Framework). It is a requirement for the 2021 REF that all journal articles and published conference proceedings are made available open access via a repository.
  • The policy applies to all journal articles and conference proceedings (published with an ISSN) accepted for publication after 1 April 2016. The policy does not apply to book chapters or monographs.
  • The author's accepted manuscript must be deposited in an institutional repository (such as the UWL Repository) within 3 months of acceptance for publication.
  • An embargo period on access to the manuscript, stipulated by the publisher, is acceptable as long as this does not exceed 12 months after publication for REF Panels A and B and 24 months for REF Panels C and D.
  • If your work does not meet the requirements of the policy, the work cannot be submitted for the next REF.

UWL authors should consider whether their chosen journal meets the requirements of the policy. Please check the publisher's policies for the journal using SHERPA/REF and the advice available on our publisher copyright policies page.


The REF policy allows for some exceptions, so if your chosen journal does not meet the requirements please contact library@uwl.ac.uk for further advice.

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