How to Deposit

A step-by-step guide to using the UWL Repository is available here, and a video guide has now also been created. We have also created some guidance on adding Funder and Project details to outputs borne from funded research, and again, provide a video demo.

How do I access the repository?

If you are a UWL staff member or PhD student, all you need is your regular network login details to access the Repository.

After you have logged in, you will be taken to your 'Manage Deposits' user area, which will display any items you have already deposited, and will allow you to add new material. Click on 'New Item' to create a new repository record.

Depositing is a simple process. You will be asked to provide bibliographic details about the item being deposited, provide the full-text of the item where permitted, and agree to the deposit license. After depositing, your item record will go live immediately and the UWL Repository Team will check for any errors.

What can I deposit?

All kinds of research, scholarly and enterprise outputs can be uploaded to the repository (both published and unpublished) provided you have permission. Items submitted for publication and still under review should not be deposited – please wait until the item has been accepted for publication. The version that we require most of the time is often referred to as your author's accepted manuscript (AAM). We have created some guidance on sourcing your AAM from some of the most popular scholarly publishers

Text-based works (including articles, conference proceedings and book chapters) as well as visual works (images, videos), and other materials (e.g. sound recordings, compositions, slideshows) can be deposited.

You will need to find out whether you have permission to deposit your published material. SHERPA/RoMEO provides reliable information on many publishers' copyright policies for journals. Further information on publishers' copyright policies for both books and journals is also available here.

If you are unsure, contact the Repository team at

What details do I need?

Try to provide as much bibliographic information as possible when filling in your record. The information you will need to provide will differ depending on what you are depositing, but the record will clearly tell you what information is required. You also need to choose subject headings: a maximum of 3 is recommended.

Why should I deposit?

By depositing your work in the UWL Repository, you can become compliant with the REF open access policy (paragraphs 223-255) as well as the UWL Publications Policy. See here for further information on Repository Policies.

Making your work open access through the Repository means that anyone with an internet connection can access your work for free, vastly increasing the potential readership of your work. In addition, your work is given a permanent, dedicated page on the repository – you can share a web link to this page via email or across the internet.

Read more about the benefits of open access and the UWL Repository here.